You’re offline. This is a read only version of the page.
Subcontractors carry out some of the work on our sites. Effective health and safety management of Subcontractors is an integral part of site management. Since many of the reported incidents which result in injury, damage or loss can be attributed to Subcontractors, it is important to attempt to reduce the liability relating to those incidents by managing each Subcontractor.
The Commercial Manager and Operations Director is responsible for checking that this procedure followed. The Project Quantity Survey (or Buyer for term contracts) is responsible for implementation of this procedure. The Project/Site Manager is responsible for monitoring compliance with this procedure. The Safety Department are responsible for the content of the Competency Assessment process in compliance with this procedure
All Subcontractors irrespective of size must be selected based on their competence to carry out the work in a safe and professional manner; health and safety performance being one of the considerations. The Company has established a procedure for assessment of Subcontractors; see AP 04 Construction Design and Management.
The procedure involves the following steps:
All Subcontractors must complete an online assessment questionnaire which will be assessed by the person placing the order for adequacy. No Subcontractor will be allowed to start work on site without an assessment of their competence.
Additionally, a copy of the Health and Safety Rules and Requirements for Subcontractors is included with the Sub-Contractor assessment pack and questionnaire each Subcontractor is required to sign the Terms & Conditions Declaration acknowledging receipt and agreement that they will abide by these rules and requirements.
For Subcontractors who carry out work on site it is essential to consider past performance (when known) in the assessment process. Poor performance on site must be communicated to Commercial Departments and copied to the Safety department. A central database is established and will be maintained of the above-approved disciplines that the Operations and Commercial Directors should use for reference. The database will reflect the way in which Subcontractors perform on site.
Where a Subcontractor performs poorly in terms of Health and Safety, this must be brought to the attention of the Safety Department by completing a Non-compliance Warning Notice on Flowforma and forwarding it immediately. The situation will be reviewed, and where appropriate the Subcontractor will be formerly advised to rectify the situation and improve performance.
Prior to the Subcontractor commencing work on site the company must ensure:
In the enquiry phase the ‘Health and Safety Rules and Requirements for Subcontractors’ must be sent to the Subcontractor
They should then be referred to in the Contract Documents.
The Subcontractor has sufficient resources to carry out the contract in accordance with the agreed method of work; this may be established at a pre-start meeting.
The Subcontractor must be provided with sufficient information to enable them to consider all known health and safety risks that may affect them on the project.
The Subcontractor has provided the Company with copies of the risk assessments and/or safety method statements, which must be reviewed and accepted.
Any specific safety requirements (above the legislative requirements) that the company wishes to impose on the Subcontractor should be agreed in writing, e.g. standards for loading bay gates should be specified to scaffold Subcontractor.
A record of minutes should be made on the appropriate form and signed by the meeting chairman and the Subcontractor.
The Site Management Team is responsible for ensuring co-ordination between Subcontractors and the issue of relevant safety information to each Subcontractor, e.g. site safety rules and risk assessment information where Subcontractors are working in close proximity.
The Site Management Team must ensure safe working practices are observed and Subcontractors work in accordance with the agreed risk assessment or safety method statement. Any warnings issued to the Subcontractors for non-compliance must be recorded by issue of the Non-compliance Warning Notice on Flowforma. Further detail on monitoring of health and safety on site is provided in Section 3, AP 09.
H & S Online Questionnaire for Subcontractors
CCL – H & S Rules & Requirements for Sub-Contractors
Subcontractors pre start meeting agenda (this document is under the control of commercial department)
HSF 503 Subcontractor MS-RA Review Form
Section 3, AP 04: Construction Design and Management
By allowing a subcontractor to work for the Company on one of our contracts without assessing their competence or obtaining all relevant information is an acceptance of all risks and liabilities arising from any activities that they undertake.
In order that we comply with the Construction Design and Management Regulations, we must ensure that we assess the competence of all subcontractors working on our behalf.
All Sub-Contractors must complete the Coinford sub-contractor approval process by completing the online FlowForma questionnaire which includes the following:
This is to assess their health and safety competence and ensure that they do not place the company in an unnecessary risk situation by conducting themselves in an unsafe manner. As well as this requirement being a legal obligation, we must also ensure that any potential subcontractor does not embarrass the company by performing in an unsafe or unsatisfactory manner and thus cause us any potential financial loss through delays when work is stopped.
The sub-contractor approval form on FlowForma and supporting documents should be completed by all current / approved sub-contractors every 3 years. Sub-Contractors are requested to provide up-to-date Insurance cover and copy certificates on a 12 monthly basis.
All potential sub-contractors should complete the full assessment and approval process as set out in the Quality procedure QP 004 Sub-Contract approval procedure.
Due to the high risk natures of cranes, the Appointed Person (Lifting Operations) will review and approve these responses only. The information will be retained on the server as per all other safety documentation. If a crane hire company has completed a questionnaire, then this will cover them to work for other companies within the group.
All sections of the online form must be completed and all supporting documentation must be supplied. If parts of the form is incomplete or supporting documentation is not supplied as directed on the form, the result must be recorded as not health and safety approved.
