Who We Are

For the purposes of this Privacy Notice, "we", "us", or "our" refers to the following entities within the Coinford Group:

1. Coinford Holdings Ltd (Company No. 06885002)
2. Coinford Ltd (Company No. 05256144)
3. Coinford Central Ltd (Company No. 07072849)
4. Coinford Construction Ltd (Company No. 02539207)
5. Coinford Plant Ltd (Company No. 06736352)
6. Formco Construction Ltd (Company No. 06798011)
7. Manco South Ltd (Company No. 09434310)

Our registered address is:
Redeham Hall, 137 Redehall Road, Burstow, Surrey, RH6 9RJ

For any data protection queries, please contact the human resources department of Coinford Ltd.

What We Do

Coinford is a specialist in groundworks and concrete frame construction, delivering contracts ranging from £1 million to £50 million throughout London and the Southeast of England.

How We Process Personal Data

This Privacy Notice outlines how we collect, use, and protect your personal data, and your rights regarding this information.

Information You Provide to Us

We may collect personal data that you provide directly, including:

• Full name
• Postal address and company details
• Email address
• Telephone number
• Occupation
• Records of communications between you and us
• Curriculum Vitae (CV) and related information if you apply for a job with us

Information We Collect Automatically

When you visit our website or use our services, we may collect:

• Details of your visits, including traffic data, location data, weblogs, and other communication data
• Contact details such as your email address, forename, and surname
• Information from third parties, including business partners, subcontractors, analytics providers, and recruitment platforms

How We Use Your Information

We process your personal data for the following purposes:

• To respond to your enquiries and requests
• To provide you with access to our services and website features
• To ensure content from our website is presented effectively
• For recruitment purposes, including managing applications via third-party platforms
• To comply with legal obligations

We do not share your personal data with third parties for marketing purposes.

Legal Basis for Processing

We rely on the following legal bases under the UK GDPR:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Contract: Processing is necessary for a contract we have with you or because you have asked us to take specific steps before entering into a contract.
• Legal obligation: Processing is necessary for us to comply with the law.
• Legitimate interests: Processing is necessary for our legitimate interests or the legitimate interests of a third party.

Sharing Your Information

We may share your personal data with:

• Our employees and group companies
• Subcontractors and service providers
• Recruitment platforms and consultants
• Legal and regulatory authorities when required by law
• Auditors and professional advisors

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Please note that while we strive to protect your personal data, the transmission of information via the internet is not completely secure, and we cannot guarantee the security of your data transmitted to our website.

International Data Transfers

All personal data is stored and processed within the European Economic Area (EEA). We do not transfer your personal data outside the EEA.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. For job applicants, we retain personal data for at least six months. If you are a preferred candidate, we may contact you regarding future opportunities, subject to your consent.

Your Rights

Under the UK GDPR, you have the following rights:

1. Access: Request access to your personal data.
2. Rectification: Request correction of inaccurate or incomplete data.
3. Erasure: Request deletion of your personal data.
4. Restriction: Request restriction of processing your personal data.
5. Data Portability: Request transfer of your personal data to another party.
6. Objection: Object to the processing of your personal data.
7. Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your personal data.

To exercise any of these rights, please contact human resources. We may require proof of identity before processing your request.

Cookies

Our website uses cookies to distinguish you from other users, enhancing your experience and allowing us to improve our site. For detailed information on the cookies we use and the purposes for which we use them, please refer to our Cookie Policy.

Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

Complaints

If you have any concerns about our use of your personal data, you can make a complaint to the human resources department of Coinford Ltd (HR@coinford.co.uk).

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: www.ico.org.uk

Name: Paul Timlin, CEO                                                                                                                                                                 Date: 16/04/2025

Signed: