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Coinford is committed to full compliance with the Building Safety Act 2022, the Building Regulations, and all associated secondary legislation and guidance. Coinford recognises its duties primarily as a Contractor, and where formally appointed in writing, as a Principal Contractor, to plan, manage, and carry out construction works in a manner that ensures buildings are safe, compliant, and fit for occupation, with particular emphasis on Higher-Risk Buildings (HRBs).
The Act has 6 Parts, and contains provisions intended to secure the safety of people in or about buildings and to improve the standard of buildings.
A higher-risk building (HRB) is a building that has at least (meeting both requirements):
7 storeys and is at least 18 metres high.
2 residential units, a hospital, or a care home.
Coinford is committed to embedding building safety into our culture, systems, and decision-making processes, ensuring that building safety risks are identified, managed, controlled, and communicated throughout the lifecycle of a project.
This policy applies to:
Coinford discharges its duties in accordance with, but not limited to:
Coinford recognises that the Building Safety Act 2022 establishes distinct statutory duties for duty holders in relation to compliance with the Building Regulations, which are separate from and additional to duties under the Construction (Design and Management) Regulations 2015.
When appointed as Principal Contractor, Coinford accepts that it holds a central leadership and coordination role in ensuring that building work complies with the Building Regulations and that building safety risks are effectively managed throughout the construction phase.
Coinford acknowledges that, under the Building Safety Act, the Principal Contractor must actively plan, manage, monitor and coordinate construction work to ensure compliance, and must not permit work to proceed where compliance cannot be demonstrated.
Coinford does not hold a direct responsibility for any HRB as the ‘Accountable Person’ (building owner, freeholder, or management company), having an ongoing duty to identify, mitigate, and manage building safety risks. As such, we would also not be acting as a ‘Client’. Coinford understands and accepts its duties under the Building Safety Act when acting as:
Coinford will:
Will not carry out work unless satisfied that the work complies with the Building Regulations
Must challenge and stop work if compliance is in doubt
Coinford will additionally:
Support the Client and Principal Designer in meeting Gateway 2 and Gateway 3 requirements by providing accurate and timely information relating to Coinford's scope of works. Where appointed as Principal Contractor, Coinford will coordinate the provision of information required to demonstrate compliance with Building Regulations and building safety requirements.
Coinford recognises that compliance with the Building Safety Act 2022, Building Regulations and other applicable legislation requires effective communication, cooperation and coordination between all duty holders throughout the project.
Coinford will establish and maintain arrangements to communicate and cooperate with Clients, Principal Designers, Designers, Principal Contractors, Contractors and other relevant stakeholders to ensure building work is planned, managed and delivered in compliance with statutory requirements and industry standards.
These arrangements may include:
Pre-construction meetings, including design reviews.
Construction progress and coordination meetings including monthly SMM meetings.
Change control review meetings.
Formal Request for Information (RFI) processes.
Site quality inspections using Quality assurance Forms and Non-Conformance Reporting.
Formal written correspondence via email
Where Coinford identifies any matter that may affect compliance with Building Regulations, building safety requirements, approved designs or statutory obligations, the issue will be promptly communicated to the relevant duty holders for review and resolution before affected work proceeds.
Coinford will cooperate with other duty holders by:
Providing information relating to its scope of works that may affect building safety or regulatory compliance.
Sharing relevant risk assessments, method statements, inspections, test results, certification and compliance records.
Participating in design reviews and coordination activities where requested by the PC.
Supporting the clients Gateway submission requirements and regulatory engagement on Higher-Risk Building projects.
Escalating concerns where compliance cannot be demonstrated.
Maintaining records of significant decisions, communications and actions as part of project documentation and, where applicable, the Golden Thread of Information via a project Teams channel.
Coinford will not knowingly undertake or permit work to proceed where compliance with Building Regulations, approved designs or building safety requirements is uncertain, and will work collaboratively with other duty holders to resolve any identified compliance concerns.
Coinford will plan, manage and monitor all building work within its scope to ensure compliance with the Building Safety Act 2022, Building Regulations, approved designs, project specifications and applicable industry standards.
Prior to commencing work, Coinford will:
Review project information, specifications and approved designs.
Identify applicable Building Regulation requirements.
Assess building safety risks associated with the works.
Verify workforce and supply chain competence.
Develop suitable construction methodologies, risk assessments and safe systems of work.
Establish inspection, testing and quality assurance requirements.
Participate in pre-construction planning and project coordination meetings.
During the construction phase, Coinford will:
Coordinate activities with the Client, Principal Designer, Principal Contractor and other duty holders.
Ensure work is undertaken in accordance with approved designs and specifications.
Manage design queries and technical clarifications through the agreed RFI process.
Implement change control arrangements for any proposed design or construction changes.
Communicate building safety information to relevant duty holders.
Stop and escalate any work where compliance cannot be demonstrated.
Coinford will monitor compliance through:
Site management supervision.
Quality Assurance Forms (QAFs).
Inspection and Test Plans (ITPs).
Site inspections and audits.
Non-conformance reporting and corrective actions.
Management reviews and SMM meetings.
Internal ISO 9001 audits.
Review of inspection, testing and commissioning records.
Any identified non-compliance will be investigated, corrective actions implemented and lessons learned communicated to relevant personnel and duty holders where appropriate.
Any individual or organisation that carries out work beyond their competence level or organisational capability can face enforcement action. Individuals must be able to demonstrate they are competent to carry out their duties and undertake the work. This means having the necessary Skills, Knowledge, Experience and Behaviours (SKEB).
Coinford is committed to ensuring that all persons engaged in building work are competent, having appropriate:
This includes:
Coinford will ensure that it only undertakes work that is within its organisational capability and has sufficient resources, management arrangements, competent personnel, technical expertise and supply chain capability to comply with Building Regulations and building safety requirements. Competence requirements are aligned with recognised industry frameworks and internal competence matrices. Our established ISO 9001 & ISO 14001 management systems will be maintained by the leadership team and are subject to ongoing review and continual improvement.
Coinford will:
Building safety risks include, but are not limited to:
Coinford will utilise the client’s reporting process to report any concerns identified, via email, an online portal, the RFI process, etc.
Failure to comply with the Building Safety Act may result in enforcement action, including compliance notices, stop notices, criminal prosecution, unlimited fines, and imprisonment
Coinford operates a formal change control process for any proposed design, specification, material, construction methodology or installation change that may affect compliance with Building Regulations, building safety requirements or the approved design. Where a potential change is identified, work relating to the proposed change will not proceed until the appropriate review, approval and communication processes have been completed.
Coinford Site Management will ensure that all works are undertaken in accordance with approved drawings, specifications and project requirements. Where a change is proposed, Coinford will notify the Client, Principal Contractor, Principal Designer and other relevant duty holders, as appropriate, through the agreed project communication and change control procedures.
To support the update of the project Change Control Log, Coinford will provide sufficient information relating to its scope of works, including:
A description of the proposed change.
The reason for the proposed change.
The location and scope of the affected works.
Details of any affected building safety risks.
An assessment of whether the change may affect compliance with Building Regulations.
Details of any affected approved designs, specifications or supporting documents.
Copies of revised drawings, specifications or technical information where applicable.
Information regarding any product substitutions or material changes.
Details of any advice sought from designers, engineers, manufacturers or other competent specialists.
A summary of recommendations or advice received.
An explanation of how compliance with Building Regulations and building safety requirements will be maintained following implementation of the change.
Coinford will cooperate with the Client and other duty holders in determining whether the proposed change is classified as a recordable, notifiable or major change in accordance with project procedures and applicable Building Safety Act requirements.
Where changes are approved, Coinford will ensure that:
Relevant records are updated.
Superseded information is withdrawn or archived.
Revised information is communicated to affected parties.
Inspection, testing and verification requirements are reviewed.
The Golden Thread information is updated to maintain an accurate record of the building.
Records of all approved changes will be retained within the project Teams channel and made available to relevant duty holders as required.
Coinford is committed to supporting the creation, maintenance and transfer of the Golden Thread of Information for Higher-Risk Buildings in accordance with the Building Safety Act 2022 and associated regulations. Coinford recognises that the Golden Thread requires information to be accurate, complete, up-to-date, understandable, accessible and secure throughout the lifecycle of the building.
Coinford will collect and maintain information relating to its scope of works throughout the project, including where applicable:
Approved drawings and specifications.
Design information and design changes.
Inspection and test records - QAF quality inspection form via Inspection and test plan.
As built drawings.
Product information and certification (if applicable)
Material traceability records.
Non-conformance reports and corrective actions.
Building safety risk information.
Change control records.
Health and Safety File information.
Project information will be stored within the projects Microsoft Team channel and where required the client portal or other controlled electronic systems as required by the contract.
Coinford will ensure:
Coinford will ensure information is reviewed and updated throughout the construction phase to reflect:
Changes affecting building safety or regulatory compliance.
Where changes occur, revised information will be issued promptly through the agreed project change control and document control processes.
Coinford will share relevant information with Clients, Principal Designers, Principal Contractors and other duty holders through agreed communication channels including:
Handover documentation.
Information will be provided in a timely manner to support decision making, regulatory compliance and building safety management.
Upon completion of its works, Coinford will provide accurate and complete information relating to its scope of works to support the compilation of the Golden Thread and project handover requirements.
Coinford accepts responsibility for the accuracy, completeness and traceability of information generated within its scope of works and will cooperate with other duty holders to ensure information remains current, accessible and suitable for the ongoing safe management of the building.
Coinford encourages a positive reporting culture.
Any concerns relating to building safety or compliance must be:
Escalated where necessary to senior management and duty holders
No individual will be disadvantaged for raising genuine concerns about building safety.
Where applicable to Higher-Risk Buildings, Coinford will comply with Mandatory Occurrence Reporting requirements, ensuring safety occurrences are reported promptly to the Building Safety Regulator in accordance with statutory guidance.
Compliance with this policy will be:
Signed: Paul Timlin - CEO
Date: 1st June 2026
Approved on behalf of Coinford Ltd
